A brief overview of your boardroom hardware 🖥

Your boardrooms in NAB include the following hardware - these are provided for you to be able to play content (videos, presentations etc), communicate with others (Teams) and generally collaborate with remote workers when needed.

Their operation is incredibly simple - it is made up of just four components - the only item somewhat specialist in use in your boardroom is the conference phone, everything else is just standard off-the-shelf consumer hardware, the same as you’d see in many other places throughout the business.

The components of your system 🎛

• Samsung TV - this is a consumer-grade panel, identical to what you’d find at home. You’d operate this TV in exactly the same way as any other TV - it’s mostly used for displaying content from the PC, Apple TV or another device over HDMI.
• Windows PC - this is an off-the-shelf Windows PC, identical to what you’d find under your desk. You’d operate this PC in exactly the same way any other PC, it’s mostly used for joining Teams meetings and presentations, but can be used for anything any other PC can.
• Apple TV - this is a standard Apple TV unit, identical to what you’d buy from Apple. You’d use this Apple TV in the same was as any other - I assume this is mostly used for AirPlay (but this isn’t needed really, as the TV itself already has AirPlay - making this hardware largely obsolete).
• Poly Trio C60 Conference Phone - this is used to provide audio in\out for Microsoft Teams meetings. This phone operates completely independently of the PC, they are not linked - this means if you want to have both audio & video for a Teams meeting, then you need to join it twice, once on the PC (for video) and once on the phone (for audio).

Bringing your own device (BYOD) 💻

If you or a guest wishes to provide their own hardware, then this is no problem - you can connect any device that is capable of connecting via HDMI.

Hooking up - plugging in 🔌

To connect your own device to the boardroom TV:

• Locate the BYOD HDMI cable
• Plug the BYOD HDMI cable into your device, either directly (ideally) or via some form of adapter if required
• Switch the Samsung TV over to the BYOD HDMI source (HDMI1)
• Your device appears on the TV - if your device doesn’t appear on the TV, then your device isn’t configured correctly. Double check that your device is outputting signal, by being set to either duplicate or extend mode (see below).

Configure your device to mirror (duplicate) or extend your desktop

On Windows 🪟

For Windows, all you need to do after connecting the BYOD HDMI is press Ctrl + P (for projector) - when you do so, the projector panel slides out from the right.